Privacy policy

Privacy Policy — Katya Martin | katyamartintherapist.com

Effective Date: March 18, 2026 Last Updated: March 18, 2026

1. Introduction

Welcome to katyamartintherapist.com (the “Website”), operated by Katya Martin (“I,” “me,” or “my practice”). I am committed to protecting your privacy and handling your personal information with care and transparency.

This Privacy Policy explains what information I collect when you visit this Website, how I use it, and what rights you have regarding your data. Please read it carefully before using the Website or submitting any information through it.

2. Who This Policy Applies To

This policy applies to all visitors and users of katyamartintherapist.com, including individuals who:

  • Browse or view the Website
  • Submit a contact or inquiry form
  • Book an introductory or follow-up session
  • Communicate with me via email or any form on the Website

3. Information I Collect

3.1 Information You Provide Voluntarily

When you fill out the contact or booking form on this Website, I may collect:

  • Your name
  • Your email address
  • Your phone number (if provided)
  • The content of your message or inquiry
  • Scheduling preferences
  • Ask if you are under other specialist observation or taking any medications.

3.2 Information Collected Automatically

When you visit the Website, certain technical information may be collected automatically, including:

  • IP address
  • Browser type and version
  • Device type
  • Pages visited and time spent on the Website
  • Referring URLs (how you found the Website)

This data is collected via standard web server logs and/or third-party analytics tools (such as Google Analytics) and is used only in aggregated, non-identifiable form.

3.3 Cookies

This Website may use cookies — small text files placed on your device — to improve your browsing experience. You may disable cookies in your browser settings; however, some features of the Website may not function properly as a result.

4. How I Use Your Information

I use the information collected for the following purposes:

  • To respond to your inquiry or booking request
  • To schedule and confirm appointments
  • To communicate with you regarding your sessions
  • To improve the Website and user experience
  • To comply with applicable legal obligations

I do not sell, rent, or share your personal information with third parties for marketing purposes.

5. Confidentiality and Mental Health Information

I take the confidentiality of all communications extremely seriously. Any information you share with me in the context of a therapeutic or coaching relationship is treated as strictly confidential in accordance with applicable professional and ethical standards.

Please note:

  • Do not include sensitive clinical or mental health details in contact forms or emails. These channels are not fully encrypted and are not a substitute for a secure clinical record system.
  • Confidentiality obligations that apply within the therapeutic relationship are separate from and additional to this Privacy Policy.

6. Legal Basis for Processing (for users in the EU/EEA/UK)

If you are located in the European Union, European Economic Area, or United Kingdom, I process your personal data on the following legal bases under the General Data Protection Regulation (GDPR) and applicable national law:

  • Consent — when you voluntarily submit your information via a form
  • Legitimate interests — to respond to inquiries and improve the Website
  • Legal obligation — where required by applicable law

7. Data Sharing and Third Parties

I may share your information with trusted third-party service providers solely to the extent necessary to operate this Website and provide my services. These may include:

  • Website hosting providers (e.g., WordPress/WP Engine)
  • Email service providers
  • Scheduling/booking tools (e.g., Calendly or similar)
  • Analytics tools (e.g., Google Analytics)

All third-party providers are required to handle your data securely and only for the purposes for which it was shared. I do not authorize them to use your data for their own purposes.

8. Data Retention

I retain your personal information only for as long as necessary to fulfill the purpose for which it was collected, or as required by law. Contact form submissions are typically retained for up to 2 years from the date of last communication. You may request deletion of your data at any time (see Section 10).

9. Data Security

I take reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. However, please be aware that no method of transmission over the internet is 100% secure. I encourage you to avoid sharing sensitive personal or clinical details via email or contact forms.

10. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Right of access — to request a copy of the personal information I hold about you
  • Right to rectification — to request correction of inaccurate information
  • Right to erasure — to request deletion of your data (“right to be forgotten”)
  • Right to restriction — to request that I limit how I use your data
  • Right to object — to object to processing based on legitimate interests
  • Right to data portability — to receive your data in a structured, machine-readable format

To exercise any of these rights, please contact me at the address below. I will respond within 30 days.

11. Children’s Privacy

This Website is intended for adults only. I do not knowingly collect personal information from individuals under the age of 18. If you believe a minor has submitted information through this Website, please contact me immediately so I can take appropriate action.

12. Third-Party Links

This Website may contain links to external websites. I am not responsible for the privacy practices or content of those sites and encourage you to review their privacy policies independently.

13. Changes to This Privacy Policy

I may update this Privacy Policy from time to time to reflect changes in my practices or applicable law. The updated version will be posted on this page with a revised “Last Updated” date. I encourage you to review this page periodically.

14. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact me at:

Katya Martin Website: katyamartintherapist.com Email: (please add your contact email here) Location: United States

This Privacy Policy was prepared for katyamartintherapist.com and is intended as a general template. It does not constitute legal advice. If you have specific compliance requirements (HIPAA, CCPA, GDPR, etc.), please consult a qualified attorney.